Your Tenancy – How to proceed?

Once you have identified a home that you wish to rent through Bob Gutteridge Estate Agents Ltd you will need to arrange an appointment to commence the referencing procedure. You will need to bring the following:

  • Photo ID (passport or driving licence
  • Proof of address in the form of a recent utility bill
  • Full details of where you have lived for the past three years
  • Employment details including contact details for the person to whom we should apply for a reference, your last three months wage slips and payroll number
  • Bank account details including branch details and account number
  • NI number
  • Set up fee – £105 per tenant, (tenant’s share) – Referencing up to two tenants (identity, immigration and visa confirmation, financial credit checks, obtaining references from current or previous employers / landlords and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms) and arranging the tenancy and agreement
  • Guarantor Fee – £50 per guarantor (if required) – Covering credit referencing and preparing a Deed of Guarantee as part of the Tenancy Agreement
  • Permitted Occupier Fee – £105 (inc VAT) per permitted occupier – Explaining to any permitted occupier their rights and responsibilities towards the named tenant(s) and landlord as well as the provision of documentary guidance and assistance during the tenancy

Further Information

  • It is a requirement of the tenancy that you have valid tenants contents policy in place prior to moving in. The tenant must be aware that contents insurance is not provided by the landlord, this cover can be arranged quickly and easily by Bob Gutteridge Estate Agents Ltd, using the services of HomeLet, a specialist insurer providing such insurance for tenants and landlords, please ask for further details.
  • If you intend to apply for assistance via housing benefit toward your rental payment, you must first call at the local housing benefit office for your district to confirm your bedroom entitlement for your circumstances. The housing allowance received must equate to at least 80% of the rent for the property.
  • If you are not in full time employment you may be required to provide a guarantor, somebody who can guarantee to pay the rent if you are subsequently unable to pay for whatever reason, the guarantor will also be required to come to our office and fill in referencing forms (£50.00 including VAT) so that that persons financial status can be properly considered.
  • Once the referencing forms are filled in and sent to the referencing agency there is usually a delay of 48 hours or so before we receive correspondence. From there we may have a final decision or may need further information.
  • Providing that you are accepted for the tenancy we will then discuss with you a convenient date for you to move into the property, and on the move in date you will need to meet with a representative of our firm to sign the tenancy agreement (all agreements will be standard short hold assured tenancy agreements with a fixed term of tenure) and at that time you should also bring with you the first months rent and the agreed deposit in a bankers draft (again if you are paying by cheque please allow at least 5 working days for cheque clearance).
  • At this point it is worth mentioning to you that your deposit is held against damage, breakages, etc, at the property, a full inventory will be taken of the property as you move in and again as you move out, so that the condition of the property can be assessed and apart from normal wear and tear you will be expected to pay for any damages, breakages, etc, caused to the property during your tenancy.
  • At the commencement of your tenancy, we will also ask you to sign a bankers standing order so that rent payments can be made by this method, which is far more convenient, quicker and easier for all parties.
  • Before you sign the tenancy agreement you (and you your guarantor, if required) should read the document carefully. We will send a copy via email to your chosen email address but a printed copy can be provided if required.
  • A copy of the inventory will be handed to you at the time of signature of the lease, please check the items carefully when you enter the property and report any inconsistencies to us within a period of 7 days after which time the inventory will be deemed to have been accepted as a correct and true record of the condition of the property.
  • If you decide to take the tenancy agreement away prior to signature it must only be signed at our office and in front of a member of our staff who can act as witness to the signature (or signatures).
  • This office will inform the relevant authority of your tenancy, i.e., gas, electric suppliers, water supplier and local authority for rating purposes, and meter readings will be taken at the commencement of your tenancy, which you should check and again respond immediately if there is any inconsistency with the readings you have been provided with.

Additional Fees

During your Tenancy:
  • Amendment Fee – £50
    Contract negotiation, amending terms and updating our tenancy agreement during your tenancy
  • Renewal Fee (tenant’s share) – £54 for a 6 month tenancy or £90 for a 12 month tenancy
    Contract negotiation, amending and updating terms and arranging a further tenancy and agreement
  • Future Landlord Reference Fee –  £30 per reference request
    Collating information and preparing a reference for a future landlord or letting agent
Other Fees and Charges:
  • Lost Security Items – £50 plus item cost
    Obtaining necessary permissions, sourcing providers and travel costs
  • Out of Hours Services – £60 per hour plus any actual costs incurred
    Where actions of the tenant results in the agent (or nominated contractor) attending the property, time to remedy the situation is charged at the hourly rate
  • Unpaid Rent / Returned Payments
    Overdue rental payments will be subject to interest at the rate of 6% per annum calculated from the date the payment was due up until the date payment is received. returned payments will be charged at £30 (inc VAT) per returned VAT
  • Professional Cleaning (if required) – £50 per hour which will be deducted from the Security Deposit
    Only charged where professional cleaning is necessary to return the property to the same condition as at the start of the tenancy.
  • Right to Rent 2014 Before you are granted a tenancy, you will have to demonstrate your eligibility under the Right to Rent 2014 to establish your immigration status. There is a cost of £19.20 payment payable direct to Ifaqs Ltd for this check.

Please note, all fees are inclusive of VAT

If you have any questions on our fees, please click here and a member of our team will contact you shortly, alternatively give us a call on:

01782 717 341